Online board meetings are becoming more common in the non-profit sector. As more boards embrace video-based meetings, the amount of these meetings is increasing. While there are some people who believe face-to-face meetings are more effective, it’s important to understand the advantages of using virtual technology and how you can use it effectively to support productive discussions and decision-making.
1. Use a functional online board meeting platform.
You can make use of a variety of video conferencing platforms online which include both low-cost and free options, to host your virtual board meeting. It is essential to select an option that is suitable for everyone on your board. If you have members who are scattered across the country, or across the globe, it’s ideal to offer a screen sharing feature. If your board is budget-conscious it may be a good idea to look into audio-only phone conferences options for those without video capabilities.
2. Start the meeting with the agenda in a concise manner.
A shorter agenda will help your meeting flow and stop it from becoming too long. It also makes it easier to only cover the most important issues and ensures that every person has an opportunity to speak.
3. Plan the meeting at the time that is convenient for all attendees.
If your board members are in different parts of the country or even across the world, you will need to ensure that the time your meeting is scheduled for everyone. You should also take into consideration other factors that might influence their attendance for meetings, such as early or late breakfasts, busy commutes, and typical breaks.